Library Business

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LIBRARY BOARD MEETING AGENDA
12 APRIL 2021 AT 6:30 PM
Meeting held at the Patricia Romanko Public Library, Parma, Idaho
Meeting called to order, at the new time, by Barbara Bowman, Chair at __________pm
Present at meeting – _____________________________________________________
Excused from meeting – __________________________________________________
Minutes of Library Board Meeting, held 1 March 2021 read and approved
by_____________________________ seconded by____________________________
Statistical and Revenue Report reviewed and approved by __________________________
and seconded by____________________________
OLD BUSINESS:
● Snow removal petition
● eBay/Paypal report
● Safety supplies
○ Bell for back door
○ Exit sign
○ Back light sensor
○ Wasp spray
● New mega book donation
○ Our collection
○ Other local libraries
○ eBay
○ Donation via pickup
● Moving shelves & volunteers
○ Nikki Dale
○ Parma & COSSA BPA & FFA
members
○ Local 4H groups
○ Pizza and baked goodies
● Questions for Kevin
○ Evacuation plan ○ Safety plan/procedure
NEW BUSINESS:
● Summer Reading ideas
○ Pinata (kaitlin volunteered to
make a tail)
○ Pin the tail on the HORSE
○ Kites with tails
○ Ponytail headbands
○ Table top coloring sheet for
EZ Read room
○ Stuffed dinosaur and animal
tails
○ Mermaid tail pencil toppers
○ Mermaid or animal tail photo
booth (Kaitlin)
○ Mermaid tail sack races
○ Bunny tail toss game (Cotton
balls)
○ Reptile World
■ $150 – Classroom/Library
Hands-on Reptile
Adventures Show
● Traveling Storytimes update
● Mammogram bus update
○ April canceled
○ November
● Kaitlin’s paintings
● Dime drop collection
● Transition Notebook Update
● Bradley Peterson – replacement
● Lost/Overdue/Missing/Damaged report
● Kindergarten kickoff
○ Friday, April 23 @ 8:00 am – Volunteers needed
● Donation request letters
○ Any suggestions
OTHER BUSINESS:
● Update from Mindy – snow removal
Next Meeting: Monday, May 3, 2021 at 6:30 pm.
MEETING ADJOURNED: Motion to adjourn was made by _____________and seconded
by_____________. Meeting was adjourned at ______ pm

 

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MINUTES OF BOARD MEETING HELD 1 MARCH 2021
The meeting called to order by Chairman, Barbara Bowman at 6:38 pm
Present at the meeting were Barb Bowman, Chairman, Kay Williams, Bobbie Flores, Dee Dee
Medcoff, Mindy Mitchell, City Council Liaison, Julia Capistran, Medial Specialist
and Gina Day, Director
Excused: Mayor Angie Lee, and Carol Card
Minutes of Library Board Meeting for January 4th, were read, approved by Kay Williams and
seconded by Bobbie Flores
Statistical and Revenue Report reviewed and approved by Dee Dee Medcoff and seconded
by Bobbie Flores

OLD BUSINESS:
● Bradley agreed to fill in the missing carpeting. It has been completed and looks much
better.
● We have some window tinting material on hand in the library and it was agreed that
putting it up would be beneficial to the patrons who use the computers
● The library staff is continually working on cleaning up the clutter in the library, both up
and downstairs
● All the soccer materials from the basement have been donated to and picked up by the
Parma REC.
● Summer Reading will be held Tuesday, June 15th through Friday, July 30th this year.
The end of the program party will be on Saturday, July 31st.
● After checking with Mrs Padilla at MJE, Gina has ordered brag tags and chains for our
Summer Reading participants
● Traveling storytime was discussed and agreed upon. Gina has contacted and arranged
to visit local daycares and preschools twice monthly (1st and 3rd Thursdays each
month)
● Storytime in a box sponsored by IPTV and PBS is a monthly project and will be hosted
by Julia, the last Friday of the month, for as long as we receive the boxes. Julia has
also been putting take and make kits (with left-over supplies from Storytime in a box) in
the free little library in the park by the pool.
● We are currently offering Red Apple Reading to our patron families. We have been
given a free 12 month subscription for upto 30 kiddos. There are currently 6 kiddos
participating

● Linda McMillin has agreed to paint our new library logo onto a piece of plexiglass then
attach it to the window above the main library entrance.
● Gina agreed to type up the new, updated Policies and Procedures Manual

NEW BUSINESS:
● Snow removal, around the Library, has been an issue for many years. After discussion
with Mindy Mitchell, City Council Liaison, Mindy agreed to discuss the ongoing issue
with the City Council to try to find a resolution/remedy for the issue.
● The following items were discussed and have since been purchased, for safety
concerns in side the Library:
○ Bells for the back door
○ An additional exit sign showing the way to the back door
○ A sensor for the light in the back/handicap parking area (so the light is not on all
day & night)
○ Wasp spray in place of mace
● Our MEGA book donation has come into the library (Jim’s books). We will be;
○ Looking over the donation, deciding what we would like to keep for our library.
○ Reaching out the neighboring libraries to offer books to them
○ Putting together book lots to post on eBay
○ Putting together lots to sale to resell books
○ Keeping some for the June Book & Bake Sale
○ Donating the remainder to area thrift stores, Senior Centers, WIC, Preschools,
Daycares and possibly Head Start

● Fire Escape plan/map
● Volunteers to help move shelves and books
○ Local 4H clubs
○ Parma & COSSA BPA & FFA members
○ Nikki Dale’s group
● The board agreed to provide pizza and possibly some baked goodies for the above
mentioned volunteers
● Transition notebook
○ Gina
○ Norman
○ Becky
OTHER BUSINESS:
● The staff has now learned how to use cards from other libraries who participate in the
lili express program.
Next Meeting: Monday, April 5, 2021 @ 6:30 pm
MEETING ADJOURNED: Motion to adjourn was made by Kay Williams and seconded by
Dee Dee Medcoff. The meeting was adjourned at 7:25 pm

 

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MINUTES OF BOARD MEETING HELD 1 FEBRUARY 2021

The meeting called to order by Chairman, Barbara Bowman at 6:35 pm
Present at the meeting were Barb Bowman, Chairman, Kay Williams, Bobbie Flores, Dee Dee
Medcoff, Carol Card, Mindy Mitchell, City Council Liaison, and Gina Day, Director
Excused: Mayor Angie Lee, and Julia Capistran, Medial Specialist
Minutes of Library Board Meeting for January 4th, were read, approved by Carol Card and
seconded by Bobbie Flores
Statistical and Revenue Report reviewed and approved by Kay Williams and seconded by
Bobbie Flores

OLD BUSINESS:
● We have been experiencing issues with our book ordering and it was decided that all
staff would participate in making a list prior to any new book buys.
● After discussing some various scenarios it was decided that pets would no longer be
allowed in the library. Only service animals are allowed into the library from now on.
● The board made plans to meet at the library on Tuesday, February 23, 2021 @ 10:00
am to discuss library policies and procedures.
● Gina talked to the board about all the extra donated and book sale books on hand at
the library and asked the board for ideas on what to do with them since a lot of places
are not taking book donations due to Covid. The Parma Senior Center, Savers, Idaho
Youth Ranch and Deseret Industries were among the suggestions given.
● Barbara requested a change in the meeting time and the board agreed to change the
time to 6:30 pm, instead of 7:00pm .
●

NEW BUSINESS:
● The front desk project was completed and all board members approved (GREAT job
David!)
● Bradley agreed to fill in the missing carpeting. It has been completed and looks much
better.
● We have some window tinting material on hand in the library and it was agreed that
putting it up would be beneficial to the patrons who use the computers

● The library staff is continually working on cleaning up the clutter in the library, both up
and downstairs
● The board agreed to donate all the soccer materials to the Parma REC. Gina
contacted Tona. Tona has been in to look over the materials and has agreed to have it
all picked up
● Summer Reading will be held Tuesday, June 15th through Friday, July 30th this year.
The end of the program party will be on Saturday, July 31st.
● After informing the board of our visits to Morgan Obendorf’s in-home daycare, the
board agreed trying to visit other area daycares again would be a good idea. Gina
agreed to contact the daycares to set up days and times
● Storytime in a box sponsored by IPTV and PBS is a monthly project and will be hosted
by Julia, the last Friday of the month, for as long as we receive the boxes.
● We are currently offering Red Apple Reading to our patron families. We have been
given a free 12 month subscription for upto 30 kiddos. There are currently 6 kiddos
participating
● Linda McMillin has agreed to paint our new library logo onto a piece of plexiglass then
attach it to the window above the main library entrance.
● The staff and volunteers have been working on weeding some of the old books in the
easy read room. There have been new board books purchased to replace some of the
old worn out books. We will continue to work to reorganize and update the easy read
room in the coming weeks. Most of the toys have been removed. Coloring supplies
have been placed in the cupboards for kiddos to enjoy.
●

OTHER BUSINESS:
● It has been decided by the board, that “Used Book Funds” can be used by Norman, for
in person book buys, and to reimburse Julia for the P*A*M supplies, minus the sales
tax (copies of the ST-101/tax exempt form are available).
● The library received notice of a new daycare opening in town.
● The staff has now learned how to use cards from other libraries who participate in the
lili express program.
●
Next Meeting: Monday, March 1, 2021 @ 6:30 pm
MEETING ADJOURNED: Motion to adjourn was made by Dee Dee Medcoff and seconded
by Carol Card. The meeting was adjourned at 7:24 pm

 

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MINUTES OF BOARD MEETING HELD 4 JANUARY 2021

The meeting called to order by Chairman, Barbara Bowman at 6:36 pm
Present at the meeting were Barb Bowman, Chairman, Kay Williams, Bobbie Flores, Julia
Capistran, Medial Specialist, and Gina Day, Director
Excused: Dee Dee Medcoff, Carol Card, Mayor Angie Lee, and Mindy Mitchell, City Council
Liaison
Minutes of Library Board Meeting for 7 December 2020 were read, approved by Kay Williams
and seconded by Bobbie
Statistical and Revenue Report reviewed and approved by Julia Beltran and seconded by Kay
Williams

OLD BUSINESS:
● Becky’s idea of purchasing books requested by patrons as ILL’s (when purchase price
would be cheaper than postage for mailing ILLs) was discussed. A motion to approve
was made by Kay Williams and seconded by Bobbie Flores.
●

NEW BUSINESS:
● An update was given on OCM 2020. We received a total of $2808.83, had 61
participants, who were able to select gifts for 292 family members.
○ Thank yous were mailed to the Walmart Grants department, Walmart Super
Center in Caldwell, and to all the donating sponsors, including the PLC staff
● We have been experiencing issues with our book ordering and it was decided that all
staff would participate in making a list prior to any new book buys.
● After discussing some various scenarios it was decided that pets would no longer be
allowed in the library. Only service animals are allowed into the library from now on.
● The board made plans to meet at the library on Tuesday, January 12, 2021 @ 10:00
am to discuss library policies and procedures. Gina stated she will not be able to make
the meeting but has promised to be at any future meetings.
● Gina talked to the board about all the extra donated and book sale books on hand at
the library and asked the board for ideas on what to do with them since a lot of places
are not taking book donations due to Covid. The Parma Senior Center, Savers, Idaho
Youth Ranch and Deseret Industries were among the suggestions given.

● Barbara requested a change in the meeting time and the board agreed to change the
time to 6:30 pm, instead of 7:00pm .
● Gina reminded the board of the logo contest held in 2019 and it was decided to contact
Linda McMillan to see what options we have and to get a price quote for placing Julia’s
winning logo onto the window above the main entrance.
● Gina told board members about the books made by Nathan Leigh, giving information
about each house/lot inside Parma City limits.
● Gina was asked to check with David Gries to see if might have some time in the very
near future to work on the front desk project.
●
OTHER BUSINESS:
●
Next Meeting: Monday, February 1, 2021 @ 6:30 pm
MEETING ADJOURNED: Motion to adjourn was made by Bobbie Flores
and seconded by Julia Beltran. The meeting was adjourned at 7:30 pm